Employment Opportunities

• Answers multi-line telephone, directs calls and answers questions about program activities.
• Processes applications and determines eligibility according to funding requirements for each affordable housing property.
• Selects families from waiting list in accordance with administrative plan and program guidelines.
• Maintains waiting list for affordable housing projects.
• Assists in the preparation of various leasing documents including contracts, leases, and amendments.
• Reconciles bank statement and prepares reports.
• Assembles paperwork/information in the tenant files.
• Enters applicant and tenant data into the computer system.
• Maintains filing system and scans documents into computer
• Sends out rent notices, late rent notices
• Records rent receipts
• Advices Property Manager of late rent
• Prepares monthly rent roll - i.e., current list of all tenants in self managed properties
• Makes bank deposits
• Assists with accounts payable
• Assists in the preparation, mailing or posting of Board packets
• Records Board meetings and prepares Board minutes for review
• Maintains official board minute book
• Maintain up to date information for web site
• Types various reports and correspondence.
• Maintains files for tenant records.
• Performs other related clerical and administrative duties as assigned.
• Performs any combination of following calculating, posting, and verifying duties to obtain financial data for use in maintaining accounting records: Compiles and sorts documents, such as invoices and checks, substantiating business transactions.

• High School diploma, including or supplemented by courses in business, accounting, communication, and at least one year of experience in an office setting using a personal computer or any equivalent combination of education and experience.
• Considerable knowledge of general office, clerical and secretarial practices and procedures, business English, spelling, and punctuation,
• Ability to establish and maintain effective working relationships with other employees, residents, and representatives of public and private social welfare agencies.
• Ability to communicate effectively orally and in writing.
• Proficient in Microsoft Office or equivalent word processing and spreadsheet programs
• Proficient in data base software for Property Management or ability to learn the data base program.
• Ability to operate common office business machines such as 10 key, copier, scanner, fax.
• Good skills in written correspondence (i.e. letters, memos, etc.).
• Eligible for bonding.
• Valid driver’s license for limited driving that may be required.
• Eligible for coverage under Agency fleet auto insurance.